UIUC Change Order Requests

Effective immediately, when a vendor raises concerns regarding terms and conditions markups and/or the university’s purchase order terms and conditions, departments must submit a change order request using the iBuy PO Change Request form.

While change orders have always been required for modifications to issued purchase orders, this update formalizes the process for situations where a vendor raises concerns after a purchase order has been issued. Submitting a change order request ensures these items are properly documented, tracked, and reviewed.

What You Need To Do

When submitting a change order request related to vendor terms and conditions concerns, please:

• Select “Vendor Terms and Conditions” in both the “Select the items to be changed on the purchase order. Multiple options may be selected” field.
• Attach all relevant vendor email correspondence and any redlined revisions, if applicable.

PCMO will no longer review vendor concerns regarding terms and conditions on issued purchase orders without a submitted change order request. This process ensures consistent handling, transparency, and accurate documentation.

For additional guidance on submitting change order requests, please visit: Change Order Requests.

Contact
If you have any questions or require further assistance, contact the UIUC Purchasing and Contract Management Office at urbanapurchasing@uillinois.edu or by calling 217-333-3505.